Who runs the Huntley Raiders Lacrosse Club. How is the club organized. What are the responsibilities of board members. How does the club contribute to the community.
Organizational Structure of Huntley Raiders Lacrosse Club
The Huntley Raiders Lacrosse Club (HRLC) operates under a structured leadership model with a Board of Directors overseeing various aspects of the organization. This structure ensures efficient management and promotes the growth of lacrosse in the Huntley area.
Board Meetings and Member Participation
The club holds monthly board meetings, which are open to active members in good standing. This transparent approach allows for community involvement and input in the club’s operations. Members interested in attending these meetings are encouraged to contact the board Secretary for details on the time and location of each month’s meeting.
Key Leadership Positions and Responsibilities
The HRLC Board of Directors comprises several key positions, each with specific responsibilities crucial to the club’s success. Let’s examine these roles in detail:
President: Dan Pupich
As the club’s leader, the President has a wide range of duties, including:
- Calling to order business meetings of the Board of Directors and General Committee
- Serving as an official member of all committees
- Convening special meetings for disciplinary matters
- Arbitrating all matters and casting the deciding vote in case of a tie
- Signing checks and bank withdrawals (along with the Treasurer)
- Attending all scheduled HRLC meetings or designating a current BOD member to do so
Treasurer: Sherri Baumley
The Treasurer plays a crucial role in managing the club’s finances:
- Receiving commitment checks from players
- Collecting and disbursing funds as needed
- Managing bank accounts
- Keeping records of receipts and expenditures
- Providing monthly financial statements
- Creating an annual budget for Board approval
- Assisting the President and managing mail distribution
Vice President: Todd Hendricks
The Vice President supports the President and takes on additional responsibilities:
- Acting as President in the President’s absence
- Working directly with Boys and Girls Program Directors and the Board
- Chairing the Disciplinary Committee for lacrosse-related issues
- Managing volunteers for various roles (announcers, timekeepers, etc.)
- Proposing budget expenses related to field or game day equipment
- Recording player and coach/member ejections
Secretary: Samantha Merritt
The Secretary handles communication and administrative tasks:
- Notifying Board members and general members of meetings
- Managing registration and serving as webmaster for the HRLC homepage
- Coordinating all HRLC correspondence
- Maintaining and providing copies of the Bylaws
- Coordinating and recording background checks
Program Development and Equipment Management
The HRLC places great emphasis on program development and proper equipment management to ensure the success of its teams and players.
Director of Boys Program Development: Ryan Felde
While specific responsibilities are not detailed in the provided information, this role likely involves overseeing the development of the boys’ lacrosse programs, including coaching strategies, player development, and overall program growth.
Field and Equipment Director (Open Position)
This crucial role involves managing the physical aspects of the club’s operations:
- Securing field space for indoor and outdoor practices and games
- Ensuring proper field markings for all divisions
- Managing inventory, storage, and movement of all equipment
- Coordinating with coaches for field setup and teardown
- Ensuring access to necessary facilities, including restrooms
Marketing and Community Engagement
The HRLC recognizes the importance of community involvement and effective marketing to grow the sport of lacrosse in Huntley.
Marketing & Social Committee Head: Kristi Gregorio
This role focuses on promoting the club and engaging with the community:
- Raising community awareness through parades, school promotions, and clinics
- Organizing fundraising events, including restaurant partnerships and special events
- Connecting with local and national businesses for sponsorships
- Managing social media presence on Facebook and Instagram
Program Co-Directors and Coaching Staff
The HRLC maintains a strong focus on developing both boys’ and girls’ lacrosse programs.
Director of Girls Program Development (Open Position)
Similar to the Boys Program Development role, this position likely oversees the growth and improvement of girls’ lacrosse programs within the club.
Program Co-Directors Responsibilities
The Program Co-Directors for both boys and girls play a vital role in shaping the club’s lacrosse programs:
- Typically held by the Huntley High School Varsity Head Coach or a Board-approved appointee
- Responsible for selecting coaching staff with Board approval
- Managing and coaching teams in compliance with HRLC and current athletic conference guidelines
Financial Management and Budgeting
Proper financial management is crucial for the sustainability and growth of the Huntley Raiders Lacrosse Club. The Treasurer, in collaboration with the President and Board of Directors, ensures that the club’s finances are handled responsibly.
Budget Approval Process
The club follows a structured process for financial decisions:
- The Treasurer creates an annual budget for Board approval
- Any expenses must be approved by the Board
- Equipment needs must be submitted in writing for budget approval
How does the club ensure financial transparency? By requiring the Treasurer to provide monthly financial statements, the HRLC maintains open communication about its financial status with its members and stakeholders.
Community Outreach and Player Development
The Huntley Raiders Lacrosse Club places a strong emphasis on community engagement and player development, recognizing that these elements are crucial for the growth of the sport and the success of the club.
Grassroots Initiatives
The club actively promotes lacrosse in the community through various initiatives:
- “Give Lacrosse A Try” clinics to introduce new players to the sport
- Participation in community parades to increase visibility
- Utilizing school district electronic bulletin boards for announcements
- Encouraging enrollment in fall, winter, and spring programming
How do these initiatives benefit the community? By providing opportunities for youth to engage in a team sport, the HRLC contributes to physical fitness, social skill development, and community cohesion.
Player Development Programs
The club’s focus on player development is evident in its structured approach:
- Separate program directors for boys’ and girls’ lacrosse ensure specialized attention to each group
- Coaching staff selection process involves Board approval, maintaining high standards
- Programs adhere to HRLC and current athletic conference guidelines, ensuring quality and consistency
What impact does this structured approach have on player development? By providing well-organized programs led by qualified coaches, players have the opportunity to develop their skills, sportsmanship, and love for the game in a supportive environment.
Fundraising and Sponsorship Strategies
To support its operations and programs, the Huntley Raiders Lacrosse Club employs various fundraising and sponsorship strategies.
Diverse Fundraising Approaches
The club utilizes multiple methods to raise funds:
- Dine & Share events with local restaurants
- Club mandatory fundraiser (World’s Finest Chocolates)
- Special events organized by the Marketing & Social Committee
How do these diverse fundraising approaches benefit the club? By offering various ways for the community to support the club, HRLC can appeal to different preferences and maximize participation, ultimately increasing funds for program development and operations.
Sponsorship Program
The Marketing & Social Committee Head is responsible for connecting with local and national businesses for sponsorships. This approach allows the club to:
- Build long-term relationships with businesses in the community
- Secure financial support for club activities and equipment
- Increase visibility of the club through sponsor partnerships
What value do sponsorships bring to the club and sponsors? For the club, sponsorships provide crucial financial support and community connections. For sponsors, association with a youth sports organization offers positive brand exposure and demonstrates community involvement.
Governance and Disciplinary Procedures
The Huntley Raiders Lacrosse Club has established clear governance structures and disciplinary procedures to ensure fair and effective management of the organization.
Board of Directors Oversight
The Board of Directors plays a crucial role in club governance:
- Monthly board meetings allow for regular review and decision-making
- Active members in good standing can attend meetings, promoting transparency
- The President has the authority to arbitrate all matters
How does this governance structure benefit the club? By maintaining regular oversight and allowing member participation, the club ensures that decisions are made in the best interest of the organization and its members.
Disciplinary Process
The club has a structured approach to handling disciplinary issues:
- The President convenes special meetings of the Board of Directors for disciplinary matters
- The Vice President chairs the Disciplinary Committee for lacrosse-related issues
- Player and coach/member ejections are recorded and addressed
Why is a clear disciplinary process important for a youth sports organization? A well-defined process ensures fair treatment of all members, maintains the integrity of the sport, and provides a safe and positive environment for players, coaches, and families.
Technology and Communication Strategies
Effective communication is crucial for the success of any organization, and the Huntley Raiders Lacrosse Club leverages various technological tools to keep its members informed and engaged.
Digital Presence
The club maintains an active online presence through several channels:
- A club website managed by the Secretary, serving as a central information hub
- Social media accounts on Facebook and Instagram, managed by the Marketing & Social Committee Head
- Utilization of school district electronic bulletin boards for announcements
How does this digital strategy enhance the club’s operations? By maintaining multiple communication channels, the club ensures that information reaches a wide audience, including current members, potential new players, and the broader community.
Member Communication
The club employs various methods to keep members informed:
- Email notifications for meetings and important updates
- Possible use of local newspaper announcements for broader reach
- Regular financial updates provided by the Treasurer
Why is effective member communication important for a community sports club? Clear and consistent communication helps maintain member engagement, ensures everyone is aware of important events and decisions, and fosters a sense of community within the organization.
Future Growth and Development Opportunities
While the provided information doesn’t explicitly outline future plans, the structure and initiatives of the Huntley Raiders Lacrosse Club suggest several areas for potential growth and development.
Expanding Programs
The club could consider:
- Introducing new age groups or skill levels to accommodate more players
- Developing specialized training programs for goalies or other positions
- Creating off-season conditioning or skills clinics
How might expanding programs benefit the club and community? By offering more diverse opportunities, the club can attract a wider range of participants, improve player skills, and further establish lacrosse as a prominent sport in the Huntley area.
Enhancing Community Partnerships
Future growth could involve:
- Collaborating with local schools to introduce lacrosse in physical education programs
- Partnering with other youth sports organizations for cross-promotion and shared resources
- Engaging with local businesses for more extensive sponsorship and support
What impact could stronger community partnerships have on the club? Enhanced partnerships could lead to increased visibility, more resources for program development, and a stronger integration of lacrosse into the fabric of the Huntley community.
Leadership Development
To ensure long-term sustainability, the club might consider:
- Implementing a mentorship program for future board members and coaches
- Offering leadership training for older players to become junior coaches or referees
- Creating a youth advisory board to give young players a voice in club decisions
Why is leadership development crucial for a community sports organization? By nurturing future leaders within the club, HRLC can ensure continuity in its mission, bring fresh perspectives to its operations, and provide valuable leadership experience to its members.
Our Board
Board of Directors
Huntley Raiders Lacrosse Club holds monthly board meetings. Active members in good standing of the club are welcome to attend board meetings. Please contact the board Secretary to confirm the month’s meeting time and location.
Dan Pupich
President
President – Position Responsibilities
President
- Calls to order business meetings of the Board of Directors and the General Meeting of the General Committee.
- Serves as official member of all committees.
- In instances where disciplinary measures appear appropriate or are recommended, the President will convene a special meeting of the Board of Directors.
- Shall be authorized to arbitrate all matters.
- In the case of a tie, the President shall cast the deciding vote.
- The President, and/or Treasurer shall have power to sign all checks and bank withdrawals.
- Any expense must be approved by the Board.
- The President, or designate from current BOD, is required to attend all scheduled HRLC meetings.
Sherri Baumley
Treasurer
Treasurer – Position Responsibilites
Treasurer
- Receives commitment checks from players.
- Collects and disburses funds as operational necessity dictates.
- Manages bank accounts as necessary.
- Keeps records of receipts and expenditures of the HRLC.
- Renders statement of financial condition on a monthly basis.
- Creates annual budget to be approved by the Board of Directors.
- Assists the President in his duties.
- Maintains a key to the P.O. box, and distributes mail accordingly.
Open Position
Field and Equipment Director
Field and Equipment Director – Position Responsibilities
Field and Equipment Director
- Responsible for securing field space for indoor practice, outdoor practice, and games.
- Must ensure game fields are properly marked for all divisions that will be playing
- Responsible for the inventory, storage, and movement of all field, player, and coaching equipment including making recommendations to the Board on any equipment that needs to be replaced.
- Works with the coaches to ensure each team has a field coordinator that will set up and tear down the game field when their team is the home team.
- Ensure fields and practice areas are equipped with all necessary equipment including access to restrooms.
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Ryan Felde
Director Boys Program Development
Todd Hendricks
Vice President
Vice President – Position Responsibilities
Vice-President
- In the absence of the President, the Vice-President shall be acting President.
- Work directly with the Boys and Girls Program Directors and the Board.
- Shall perform other such duties as from time to time may be assigned by the President or the Board of Directors.
- Chairs the Disciplinary Committee as it pertains to lacrosse.
- All equipment needs must be submitted in writing to the Board for budget approval.
- Manages volunteers necessary for duties such as announcers, time keepers, stats keepers, trainers etc.
- Propose budget expenses that directly relate to field or game day equipment.
- Receives and records player and coach/member (see article IV) ejections.
Samantha Merritt
Secretary
Secretary – Position Responsibilities
Secretary
- Notifies the Board of Directors of Board meetings and regular meetings both as determined by the President. Notifies the members of regular meetings via the mail, e-mail or local newspaper.
- Responsible for registration and notification. The secretary the web master for the HRLC home page.
- Coordinates and maintains all HRLC correspondence within and outside the HRLC.
- Shall maintain a copy of the Bylaws for any member requesting said Bylaws.
- Coordinates and records all background checks.
Kristi Gregorio
Marketing & Social Committee Head
Marketing & Social Committee Head – Position Responsibilities
Marketing & Social Committee Head
- Community awareness – promote Huntley Raiders Lacrosse Club in various ways including but not limited to community parades, school district electronic bulletin boards, Give Lacrosse A Try clinics; encourage enrollment in fall, winter and spring programming.
- Fundraising to include Dine & Share events with local restaurants, club mandatory fundraiser (World’s Finest Chocolates), special events, etc.
- Sponsors – connect with local and national businesses for sponsorships
- Social Media (Facebook & Instagram)
Open Position
Director Girls Program Development
Program Director – Position Responsibilities
Program Co-Directors – Boys and Girls
- The Program Co-Directors will also be the Huntley High School Varsity Head Coach or appointed and approved by the Board.
- Responsible for selecting coaching staff with approval by the Board.
- Manages and coaches teams within the group in compliance with HRLC and current athletic conference governing body guidelines and develops players and coaches.
- Responsible for the conduct and sportsmanship of his/her coaches, players and players’ parents and fans during scheduled games.
- Must notify the board of any disciplinary problems or injuries that involve the members (see article IV) of the HRLC.
- Responsible for communications with Secretary for dissemination of information to the parents as it pertains to schedules, notices, newsletters, etc.
For Parents
PARENT INVOLVEMENT
Parents can play many roles in sports: current or former athlete, coach, fan, motivator, role model or critic. A few studies have shown that family members may influence an athlete’s involvement and achievement in sport more than coaches.
Parents also are the first and most critical agents for socializing sports.
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PARENTS AND ATHLETES
Parents and athletes need to manage their SportsEngine accounts to ensure they get the most out of their Huntley Raiders Lacrosse Club experience during each sporting season. With their accounts properly configured, athletes and their families will receive communications according to their preferences and be able to complete registrations more efficiently. SportsEngine has created a Team Management Guide for Parents and Athletes that will help our members with frequently asked questions about our website and mobile app.
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Here is your quick start guide to creating an account and using the SportsEngine platform as an athlete or parent.
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STAY CONNECTED TO YOUR TEAM
Keep connected to your team(s). Get schedules and team updates for every athlete in the house, plus a way to message other members on your team and a way to give coaches a heads up about practice.
Enjoy unlimited access to scores & stats, photo/video sharing, and more.
ESSENTIAL PARENT HOW-TO’S
Adding an additional guardian
In many instances, more than one parent or guardian needs to be in the loop with a child’s sports life. Using the mobile app, you can add additional guardians to an account. Guardians can 1) View games and events 2) RSVP to games and events 3) Send and receive messages to coaches and team members 4) participate in team chat
Adding a Mobile Phone
Once you’ve created your account, add your mobile phone so you can receive text messages from your team manager or coach.
Enabling Text Messaging
Now that you have your mobile phone on your account, make sure you enable text messaging and any other notifications.
Following a Team on the SportsEngine Mobile App
Are you a family friend, grandparent or fan that wants to follow a specific team on the SportsEngine platform? Here is a quick guide to follow teams on the mobile app.
Forwarding Athlete Messages
Do you need a second parent, other family member or nanny to get messages about schedule changes or game times? Add a second email address to forward all communications.
Sending a Message
Do you need to send a question to your team manager or another parent about a ride? Follow these instructions on how to send messages using the mobile app.
RSVP to Game or Event
Coaches and team managers need to know if you are going to able to attend a game or practice. You can easily RSVP using the mobile application.
Team Management Guide for Parents & Athletes
Is your team using SportsEngine Team Management to manage RSVPs, schedules, and communication? This article will provide you with everything you need to know for a successful season!
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