How does the room selection process work at Auburn University. What happens if you’re placed on the housing standby list. When can students move into their assigned dormitories.
Understanding Auburn University’s Housing Application Process
Navigating the housing application process at Auburn University can seem daunting, but with the right information, it becomes much more manageable. The process begins with students logging into the housing student portal using their Auburn credentials. Access to this portal is granted via a timeslot, which is communicated to students through their Auburn email accounts.
Once in the portal, students need to click on “Fall 2023 – Spring 2024 Housing Application” and select the appropriate term to launch their new applicant application. It’s crucial to note that to be assigned with roommates, students must be confirmed before starting room selection. After initiating room selection, it’s no longer possible to assign or pull-in a roommate.
Key Dates and Deadlines
- Room selection portal closes: April 21
- Deadline to pay confirmation fee or cancel housing: May 1
- Early move-in for Talon Hall (floors 1 and 2): August 3
- Regular move-in for most halls: August 7
Is there a fee associated with confirming housing? Yes, students are required to pay a $200 non-refundable confirmation prepayment. This payment serves as credit towards the fall rental rate for students who attend Auburn University and reside in on-campus housing.
Roommate Selection and Room Assignment Process
Auburn University encourages students to match with roommates before their room selection timeslot. This can be done through the roommate selection page on the housing portal. During the room selection process, any roommate in a group is eligible to make an assignment for the entire group.
To assign all residents in a group, the student making the selection must add all rooms to their cart and select all bed spaces. It’s important to note that room selections can be changed until the portal closes on April 21.
What happens if a student doesn’t select a room by the deadline? In such cases, the university will manually assign a room as space becomes available. This underscores the importance of either selecting a room or cancelling the housing application if other arrangements have been made.
Understanding the Standby List and Manual Assignments
Students who were unable to select a room during the initial room selection period are placed on a standby list. As cancellations occur, University Housing assigns students from this list to available spaces. Assignments are made based on the order in which housing applications were submitted.
How Spaces Become Available
Spaces can become available through various means:
- Students cancelling their housing application by May 1
- Students deciding to live off-campus or attend another university
- Failure to pay the Assignment Confirmation Prepayment by May 1
How are students notified of assignments from the standby list? The primary method of communication is through Auburn email. Students are encouraged to check their email daily for potential assignment notifications.
Move-In Dates and Building-Specific Information
Move-in dates can vary depending on the specific dormitory assigned. For the 2023-2024 academic year, the following information has been provided:
- Holloway Hall (Village): Regular move-in starting August 7
- Talon Hall (Village): Early move-in starting August 3 for floors 1 and 2, with regular move-in available for other floors
It’s important to note that these dates are subject to change based on construction schedules and project completion dates. Students should stay informed through official university communications for any updates.
Cancellation Policies and Deadlines
Understanding the cancellation policies is crucial for students, especially those on the standby list. Students who receive a housing assignment during manual assignments typically have a very short window to cancel if they choose to do so.
What is the typical cancellation deadline for manual assignments? Usually, students have 3 business days to cancel their assignment after receiving it. This short turnaround time is necessary to process the standby list efficiently.
For students who participated in room selection and have a room assignment, the cancellation deadline is May 1. Failing to cancel by this date or not paying the Assignment Confirmation Prepayment can result in the loss of the housing assignment.
Navigating the Housing Student Portal
The housing student portal is the primary interface for students to manage their housing applications and selections. To help students navigate this system, Auburn University provides resources including screenshots of the room selection process and a video tutorial.
These resources can be invaluable in understanding the step-by-step process of selecting a room, forming roommate groups, and confirming assignments. Students are encouraged to familiarize themselves with these tools before their assigned timeslot to ensure a smooth selection process.
Key Features of the Housing Portal
- Room selection and assignment
- Roommate group formation
- Assignment confirmation and payment
- Application status tracking
How can students access help if they encounter issues with the portal? The University Housing office can be contacted at (334)844-4580 or via email at [email protected] for assistance with any portal-related issues or general housing questions.
Financial Considerations for On-Campus Housing
While the excitement of securing on-campus housing is paramount, it’s equally important for students to understand the financial aspects of their housing agreement. The $200 non-refundable confirmation prepayment is just the beginning of the financial commitment.
This prepayment serves a dual purpose: it confirms the student’s intent to live on campus and acts as a credit towards their fall rental rate. However, students should be aware that this is non-refundable, even if they later decide not to attend Auburn or live on campus.
Understanding Housing Costs
- $200 non-refundable confirmation prepayment
- Semester or annual rental rates (vary by building and room type)
- Potential additional fees for special accommodations or services
Are there payment plans available for housing costs? While specific payment plans aren’t detailed in the provided information, many universities offer various payment options. Students should consult with the housing office or financial aid department for more information on managing housing costs.
Preparing for Campus Life: Beyond Room Selection
Securing on-campus housing is just one step in preparing for life at Auburn University. As students navigate the housing process, they should also be thinking about other aspects of campus life and how to make the most of their university experience.
Tips for a Smooth Transition to Campus Living
- Communicate with assigned roommates early and often
- Familiarize yourself with campus resources and services
- Plan your move-in day, including what to bring and what to leave behind
- Get involved in campus activities and organizations
- Understand and respect community living guidelines
How can students learn more about campus life at Auburn? The university likely offers orientation programs, student life guides, and various online resources to help new students acclimate to campus life. Exploring these resources can help students feel more prepared and excited for their upcoming university experience.
While the housing process may seem complex, it’s designed to ensure fair and efficient assignments for all students. By staying informed, meeting deadlines, and utilizing available resources, students can navigate this process successfully and look forward to their new home at Auburn University.
Room Selection – University Housing
- Apply
- Room Selection
Quick Menu
Room Selection
Incoming residents will be able to log onto the housing student portal via their Auburn credentials to select their bed space for the upcoming academic year. Access to the housing student portal will be granted via a timeslot. Your timeslot to select your space for the 2023-24 academic year will be sent to your Auburn email account. Once in the portal, click on “Fall 2023 – Spring 2024 Housing Application” and choose the appropriate term to relaunch your new applicant application.
To be assigned with a roommate(s) you must be confirmed before you start room selection. Once you start room selection, you are unable to assign or pull-in a roommate. We recommend matching with a roommate before your room selection timeslot. Please visit our roommate selection page to learn more about how to form roommate groups.
Once your timeslot opens, you will have access to the room selection portal until it closes on April 21. In order to reserve your space, you will need to click “Save and Continue.” You will need to confirm your room selection by paying a $200 non-refundable confirmation prepayment. This payment serves as credit for your fall rental rate if you attend Auburn University and reside in on-campus housing. The deadline to pay this fee and/or cancel your housing is May 1. If you fail to select a room by the time the portal closes, you will be manually assigned as space is available. Therefore, if you do not select a space and you find other housing, it is important that you cancel your housing application so you are not manually assigned housing as we work through the standby list.
Additionally, for roommate pairings, any roommate will be eligible to make an assignment for the group. In order to assign all residents, you must add all rooms to your cart and select all bed spaces.
Once you have selected a bed space, you can change rooms until the room selection portal closes on April 21.
Important Information about Room Selection and Move-In
When selecting your space, it is important to be aware that some buildings may have later move-in dates than others due to renovation projects or other reasons (i.e. summer residence hall). Please see below for the earliest move-in date available for the following locations.
Holloway Hall (Village) – regular move-in starting on August 7
Talon Hall (Village) – early move-in starting on August 3 (floors 1 and 2 only), available for regular move-in
Please note that these dates are subject to change based off construction schedules and project completion dates.
If you have any further questions, please contact our office at (334)844-4580 or email us at [email protected].
Room Selection Process Screenshots
Room Selection Process Video
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Last modified: March 20, 2023
Standby – University Housing
Quick Menu
Standby Information
Standby Update: Students that were not able to select a room during room selection are now considered on standby. As students cancel their housing, University Housing will assign students off standby to those spaces. Room assignments are made based off the order in which a student’s housing application was submitted.
How do spaces become available for students on standby?
Students that participated in room selection and have a room assignment have until May 1 to cancel their application and room assignment. Some students may decide to go off campus or go to another university all together. These cancellations create vacancies for students to be assigned off the standby.
Additionally, any student that has a room assignment and does not pay their Assignment Confirmation Prepayment by the May 1 deadline will be dropped from their housing assignment. This is another opportunity to create vacancies for students on standby.
How do we know if we are assigned off standby?
We encourage students on standby to check their Auburn email daily, if possible. In addition to this being our main method of communication, this is also the way we will notify students if we are able to assign them off standby. Students that are assigned off standby will have a short turnaround time to cancel their assignment if they wish to cancel. This cancellation deadline will be listed in the assignment email.
Will I have a cancellation deadline if I receive a housing assignment during manual assignments?
Yes. However, the turnaround time is VERY short because we are trying to get through the standby list as fast as possible. Usually, students will have 3 business days to cancel their application and assignment once we manually assign them to a bed.
This cancellation deadline will be located in the assignment email sent to student’s Auburn email account.
Do I have to pay the Assignment Confirmation Prepayment if I am manually assigned?
No. Students that are manually assigned do not have to pay the assignment confirmation prepayment.
What are my chances of getting on-campus housing?
It is hard for us to estimate if/when a student will receive on-campus housing. Historically, we have been able to work through our standby list as students continue to cancel throughout the summer. Our recommendation is to stay on standby as long as you feel comfortable. We are happy to provide updates periodically if you would like to give us a call or email us to check on your status.
I no longer want to be on standby, what should I do?
Students looking for off-campus housing can visit offcampushousing.auburn.edu to view off-campus housing options. Students can filter communities by price, location to campus, and more.
