How is the Huntley Raiders Lacrosse Club organized. What are the key roles within the club’s board of directors. What responsibilities does each board member have in managing the club’s operations.
Overview of the Huntley Raiders Lacrosse Club Board
The Huntley Raiders Lacrosse Club (HRLC) is governed by a dedicated Board of Directors who oversee various aspects of the club’s operations. This structured leadership ensures smooth functioning and development of the lacrosse program in Huntley. The board holds monthly meetings, which are open to active members in good standing. This transparency allows for member engagement and input in club decisions.
Key Leadership Positions and Their Responsibilities
The HRLC Board of Directors comprises several critical positions, each with specific duties crucial to the club’s success. Let’s explore these roles in detail:
President: Dan Pupich
The President serves as the club’s primary leader, with responsibilities including:
- Calling to order business meetings of the Board and General Committee
- Serving as an official member of all committees
- Convening special meetings for disciplinary matters
- Arbitrating all matters and casting deciding votes in case of ties
- Signing checks and bank withdrawals (along with the Treasurer)
- Attending all scheduled HRLC meetings or designating a current board member to do so
The President’s role is crucial in maintaining order, making important decisions, and representing the club at various levels.
Treasurer: Sherri Baumley
The Treasurer manages the club’s finances, with duties including:
- Receiving commitment checks from players
- Collecting and disbursing funds as needed
- Managing bank accounts
- Keeping records of receipts and expenditures
- Providing monthly financial statements
- Creating an annual budget for board approval
- Assisting the President in their duties
- Maintaining a key to the P.O. box and distributing mail
The Treasurer’s role is vital in ensuring the club’s financial health and transparency.
Vice President: Todd Hendricks
The Vice President supports the President and has specific responsibilities:
- Acting as President in the President’s absence
- Working directly with Boys and Girls Program Directors and the Board
- Performing duties assigned by the President or Board of Directors
- Chairing the Disciplinary Committee for lacrosse-related issues
- Managing volunteers for various game-day roles
- Proposing budget expenses related to field or game day equipment
- Recording player and coach/member ejections
The Vice President’s role ensures continuity in leadership and supports various operational aspects of the club.
Secretary: Samantha Merritt
The Secretary handles communication and administrative tasks, including:
- Notifying Board members of meetings
- Managing registration and notifications
- Serving as the webmaster for the HRLC homepage
- Coordinating and maintaining all HRLC correspondence
- Maintaining and providing copies of the Bylaws
- Coordinating and recording all background checks
The Secretary’s role is crucial in maintaining clear communication channels within the club and with external parties.
Specialized Roles for Program Development and Operations
The HRLC Board also includes positions focused on specific areas of club development and operations:
Field and Equipment Director: Open Position
This role is critical for managing the club’s physical resources:
- Securing field space for practices and games
- Ensuring proper field marking for all divisions
- Managing inventory, storage, and movement of equipment
- Coordinating with coaches for field setup and teardown
- Ensuring access to necessary facilities, including restrooms
The Field and Equipment Director’s responsibilities are essential for smooth game and practice operations.
Director of Boys Program Development: Ryan Felde
This position focuses on the growth and improvement of the boys’ lacrosse program. While specific responsibilities are not detailed in the provided information, the role likely involves curriculum development, coach training, and player development strategies.
Director of Girls Program Development: Open Position
Similar to the boys’ program director, this role would focus on developing and enhancing the girls’ lacrosse program within the club.
Marketing and Community Engagement
Marketing & Social Committee Head: Kristi Gregorio
This role is crucial for the club’s public relations and community involvement:
- Promoting HRLC through various community events and channels
- Organizing fundraising events and activities
- Connecting with local and national businesses for sponsorships
- Managing social media presence on platforms like Facebook and Instagram
The Marketing & Social Committee Head’s efforts are vital for increasing community awareness and support for the club.
Program Co-Directors: Boys and Girls
These positions, typically held by the Huntley High School Varsity Head Coaches or board-approved appointees, have significant responsibilities:
- Selecting coaching staff (with board approval)
- Managing and coaching teams within their respective groups
- Ensuring compliance with HRLC and current athletic conference guidelines
The Program Co-Directors play a crucial role in shaping the technical and strategic aspects of the club’s lacrosse programs.
The Importance of Board Structure in Club Management
Why is a well-structured board crucial for a sports club’s success? A properly organized board ensures clear division of responsibilities, efficient decision-making, and comprehensive coverage of all aspects of club management. In the case of HRLC, the board structure addresses key areas such as overall leadership, financial management, program development, equipment and field management, and community engagement.
This structure allows for specialized focus on each critical aspect of running a successful lacrosse club. For instance, having separate roles for boys’ and girls’ program development ensures that both programs receive dedicated attention and resources. Similarly, the presence of a Marketing & Social Committee Head demonstrates the club’s commitment to community engagement and growth.
Ensuring Transparency and Member Involvement
How does HRLC promote transparency and member involvement in club operations? The club’s approach to board meetings is a key factor. By allowing active members in good standing to attend monthly board meetings, HRLC creates an environment of openness and inclusivity. This practice serves several purposes:
- It allows members to stay informed about club decisions and operations
- It provides an opportunity for members to voice concerns or suggest improvements
- It fosters a sense of community and shared ownership among club members
- It helps in identifying potential future board members from among active and engaged club participants
This level of transparency can significantly contribute to member satisfaction and long-term club stability.
Challenges and Opportunities in Club Management
Running a lacrosse club like HRLC comes with its own set of challenges and opportunities. What are some of these, and how does the board structure address them?
Challenges:
- Balancing financial sustainability with program quality
- Ensuring consistent field access and equipment maintenance
- Developing both boys’ and girls’ programs equally
- Maintaining community engagement and growing the sport’s popularity
- Recruiting and retaining quality coaches and volunteers
Opportunities:
- Expanding the club’s reach through effective marketing and social media strategies
- Developing strong relationships with local schools and community organizations
- Creating pathways for player development from youth to high school levels
- Fostering a strong club culture that attracts and retains members
- Leveraging sponsorships and fundraising to enhance program offerings
The HRLC board structure, with its diverse roles and responsibilities, is well-positioned to address these challenges and capitalize on opportunities. For instance, the Treasurer can work on financial strategies, while the Marketing & Social Committee Head can focus on community engagement and sponsorships. The Program Directors can ensure quality coaching and player development, while the Field and Equipment Director can tackle logistical challenges.
Future Directions and Potential for Growth
As lacrosse continues to grow in popularity across the United States, clubs like HRLC have significant potential for expansion and development. What are some potential areas for future growth and improvement?
- Expanding youth programs to introduce lacrosse to younger age groups
- Developing partnerships with local schools to integrate lacrosse into physical education curricula
- Creating off-season training programs to keep players engaged year-round
- Implementing advanced analytics and performance tracking systems
- Organizing regional tournaments or lacrosse festivals to raise the club’s profile
- Establishing scholarship programs to make the sport more accessible to all community members
The current board structure provides a solid foundation for pursuing these growth opportunities. However, as the club expands, there may be a need to create additional board positions or committees to manage new initiatives effectively.
In conclusion, the Huntley Raiders Lacrosse Club’s board structure demonstrates a comprehensive approach to club management, covering all crucial aspects of running a successful sports organization. By maintaining this strong leadership foundation and adapting to future challenges, HRLC is well-positioned to continue growing and serving its community through the sport of lacrosse.
Our Board
Board of Directors
Huntley Raiders Lacrosse Club holds monthly board meetings. Active members in good standing of the club are welcome to attend board meetings. Please contact the board Secretary to confirm the month’s meeting time and location.
Dan Pupich
President
President – Position Responsibilities
President
- Calls to order business meetings of the Board of Directors and the General Meeting of the General Committee.
- Serves as official member of all committees.
- In instances where disciplinary measures appear appropriate or are recommended, the President will convene a special meeting of the Board of Directors.
- Shall be authorized to arbitrate all matters.
- In the case of a tie, the President shall cast the deciding vote.
- The President, and/or Treasurer shall have power to sign all checks and bank withdrawals.
- Any expense must be approved by the Board.
- The President, or designate from current BOD, is required to attend all scheduled HRLC meetings.
Sherri Baumley
Treasurer
Treasurer – Position Responsibilites
Treasurer
- Receives commitment checks from players.
- Collects and disburses funds as operational necessity dictates.
- Manages bank accounts as necessary.
- Keeps records of receipts and expenditures of the HRLC.
- Renders statement of financial condition on a monthly basis.
- Creates annual budget to be approved by the Board of Directors.
- Assists the President in his duties.
- Maintains a key to the P.O. box, and distributes mail accordingly.
Open Position
Field and Equipment Director
Field and Equipment Director – Position Responsibilities
Field and Equipment Director
- Responsible for securing field space for indoor practice, outdoor practice, and games.
- Must ensure game fields are properly marked for all divisions that will be playing
- Responsible for the inventory, storage, and movement of all field, player, and coaching equipment including making recommendations to the Board on any equipment that needs to be replaced.
- Works with the coaches to ensure each team has a field coordinator that will set up and tear down the game field when their team is the home team.
- Ensure fields and practice areas are equipped with all necessary equipment including access to restrooms.
Ryan Felde
Director Boys Program Development
Todd Hendricks
Vice President
Vice President – Position Responsibilities
Vice-President
- In the absence of the President, the Vice-President shall be acting President.
- Work directly with the Boys and Girls Program Directors and the Board.
- Shall perform other such duties as from time to time may be assigned by the President or the Board of Directors.
- Chairs the Disciplinary Committee as it pertains to lacrosse.
- All equipment needs must be submitted in writing to the Board for budget approval.
- Manages volunteers necessary for duties such as announcers, time keepers, stats keepers, trainers etc.
- Propose budget expenses that directly relate to field or game day equipment.
- Receives and records player and coach/member (see article IV) ejections.
Samantha Merritt
Secretary
Secretary – Position Responsibilities
Secretary
- Notifies the Board of Directors of Board meetings and regular meetings both as determined by the President. Notifies the members of regular meetings via the mail, e-mail or local newspaper.
- Responsible for registration and notification. The secretary the web master for the HRLC home page.
- Coordinates and maintains all HRLC correspondence within and outside the HRLC.
- Shall maintain a copy of the Bylaws for any member requesting said Bylaws.
- Coordinates and records all background checks.
Kristi Gregorio
Marketing & Social Committee Head
Marketing & Social Committee Head – Position Responsibilities
Marketing & Social Committee Head
- Community awareness – promote Huntley Raiders Lacrosse Club in various ways including but not limited to community parades, school district electronic bulletin boards, Give Lacrosse A Try clinics; encourage enrollment in fall, winter and spring programming.
- Fundraising to include Dine & Share events with local restaurants, club mandatory fundraiser (World’s Finest Chocolates), special events, etc.
- Sponsors – connect with local and national businesses for sponsorships
- Social Media (Facebook & Instagram)
Open Position
Director Girls Program Development
Program Director – Position Responsibilities
Program Co-Directors – Boys and Girls
- The Program Co-Directors will also be the Huntley High School Varsity Head Coach or appointed and approved by the Board.
- Responsible for selecting coaching staff with approval by the Board.
- Manages and coaches teams within the group in compliance with HRLC and current athletic conference governing body guidelines and develops players and coaches.
- Responsible for the conduct and sportsmanship of his/her coaches, players and players’ parents and fans during scheduled games.
- Must notify the board of any disciplinary problems or injuries that involve the members (see article IV) of the HRLC.
- Responsible for communications with Secretary for dissemination of information to the parents as it pertains to schedules, notices, newsletters, etc.
For Parents
PARENT INVOLVEMENT
Parents can play many roles in sports: current or former athlete, coach, fan, motivator, role model or critic. A few studies have shown that family members may influence an athlete’s involvement and achievement in sport more than coaches.
Parents also are the first and most critical agents for socializing sports.
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PARENTS AND ATHLETES
Parents and athletes need to manage their SportsEngine accounts to ensure they get the most out of their Huntley Raiders Lacrosse Club experience during each sporting season. With their accounts properly configured, athletes and their families will receive communications according to their preferences and be able to complete registrations more efficiently. SportsEngine has created a Team Management Guide for Parents and Athletes that will help our members with frequently asked questions about our website and mobile app.
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Here is your quick start guide to creating an account and using the SportsEngine platform as an athlete or parent.
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STAY CONNECTED TO YOUR TEAM
Keep connected to your team(s). Get schedules and team updates for every athlete in the house, plus a way to message other members on your team and a way to give coaches a heads up about practice.
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ESSENTIAL PARENT HOW-TO’S
Adding an additional guardian
In many instances, more than one parent or guardian needs to be in the loop with a child’s sports life. Using the mobile app, you can add additional guardians to an account. Guardians can 1) View games and events 2) RSVP to games and events 3) Send and receive messages to coaches and team members 4) participate in team chat
Adding a Mobile Phone
Once you’ve created your account, add your mobile phone so you can receive text messages from your team manager or coach.
Enabling Text Messaging
Now that you have your mobile phone on your account, make sure you enable text messaging and any other notifications.
Following a Team on the SportsEngine Mobile App
Are you a family friend, grandparent or fan that wants to follow a specific team on the SportsEngine platform? Here is a quick guide to follow teams on the mobile app.
Forwarding Athlete Messages
Do you need a second parent, other family member or nanny to get messages about schedule changes or game times? Add a second email address to forward all communications.
Sending a Message
Do you need to send a question to your team manager or another parent about a ride? Follow these instructions on how to send messages using the mobile app.
RSVP to Game or Event
Coaches and team managers need to know if you are going to able to attend a game or practice. You can easily RSVP using the mobile application.
Team Management Guide for Parents & Athletes
Is your team using SportsEngine Team Management to manage RSVPs, schedules, and communication? This article will provide you with everything you need to know for a successful season!
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