Who are the key members of the Huntley Raiders Lacrosse Club Board of Directors. What are the primary responsibilities of each board position. How does the club manage its operations and development programs.
Board of Directors: Structure and Responsibilities
The Huntley Raiders Lacrosse Club (HRLC) is governed by a dedicated Board of Directors, each member playing a crucial role in the club’s operations and development. Let’s explore the key positions and their responsibilities:
President: Dan Pupich
The President serves as the club’s primary leader, with responsibilities including:
- Convening and presiding over board and general meetings
- Serving as an official member of all committees
- Arbitrating matters and casting deciding votes in case of ties
- Overseeing disciplinary measures when necessary
- Signing checks and bank withdrawals (along with the Treasurer)
- Attending all scheduled HRLC meetings or designating a representative
Treasurer: Sherri Baumley
The Treasurer manages the club’s financial affairs, with duties including:
- Collecting and disbursing funds
- Managing bank accounts
- Maintaining financial records
- Providing monthly financial statements
- Creating and presenting annual budgets for board approval
- Assisting the President and managing the club’s P.O. box
Vice President: Todd Hendricks
The Vice President supports the President and oversees various aspects of the club’s operations:
- Acting as President in the President’s absence
- Working directly with Program Directors and the Board
- Chairing the Disciplinary Committee for lacrosse-related issues
- Managing volunteers for various game-day roles
- Proposing budget expenses for field and game-day equipment
- Recording player and coach ejections
Program Development and Operations
The HRLC places a strong emphasis on program development for both boys and girls lacrosse. Key positions in this area include:
Director of Boys Program Development: Ryan Felde
This role focuses on the growth and improvement of the boys’ lacrosse program within the club. While specific responsibilities are not detailed in the provided information, it’s likely that this position involves:
- Overseeing the development of boys’ teams at various age levels
- Coordinating with coaches to implement training programs
- Identifying areas for improvement in player skills and team strategies
- Collaborating with the Vice President and other board members to ensure program success
Director of Girls Program Development: Open Position
Similar to the boys’ program director, this role would focus on the girls’ lacrosse program. The club is currently seeking a qualified individual to fill this important position.
Program Co-Directors (Boys and Girls)
These positions play a crucial role in shaping the club’s lacrosse programs:
- Typically held by the Huntley High School Varsity Head Coach or board-approved appointee
- Responsible for selecting coaching staff (with board approval)
- Managing teams in compliance with HRLC and athletic conference guidelines
Administrative and Support Roles
Several key positions ensure the smooth operation of the club’s administrative functions:
Secretary: Samantha Merritt
The Secretary manages communication and record-keeping for the club:
- Notifying board members and general membership of meetings
- Handling registration and member notifications
- Maintaining the club’s website
- Coordinating all HRLC correspondence
- Maintaining and distributing club bylaws
- Coordinating and recording background checks
Marketing & Social Committee Head: Kristi Gregorio
This role focuses on promoting the club and managing community relations:
- Raising community awareness through various initiatives
- Organizing fundraising events and sponsorships
- Managing social media presence (Facebook & Instagram)
- Coordinating special events and promotional activities
Field and Equipment Management
An essential aspect of running a successful lacrosse club is managing fields and equipment. The HRLC has a dedicated position for this purpose:
Field and Equipment Director: Open Position
This role is currently vacant, but its responsibilities include:
- Securing field space for practices and games (indoor and outdoor)
- Ensuring proper field markings for all divisions
- Managing inventory, storage, and movement of all equipment
- Coordinating with coaches for field setup and teardown
- Ensuring access to necessary facilities, including restrooms
Club Governance and Member Participation
How does the Huntley Raiders Lacrosse Club involve its members in decision-making processes? The club holds monthly board meetings that are open to active members in good standing. This practice promotes transparency and allows members to stay informed about club operations and decisions.
To attend a board meeting, members should contact the club Secretary to confirm the time and location. This open-door policy encourages member engagement and provides opportunities for feedback and participation in the club’s governance.
Financial Management and Budgeting
Effective financial management is crucial for the success of any sports club. How does the HRLC handle its finances? The club has implemented several measures to ensure responsible financial management:
- Dual signature requirement: Both the President and Treasurer have the power to sign checks and make bank withdrawals, providing a system of checks and balances.
- Board approval for expenses: Any expense must be approved by the Board of Directors, ensuring oversight and preventing unauthorized spending.
- Monthly financial reporting: The Treasurer provides regular updates on the club’s financial condition, promoting transparency and allowing for timely adjustments if needed.
- Annual budgeting: The Treasurer creates an annual budget for Board approval, helping to plan and allocate resources effectively throughout the year.
This structured approach to financial management helps ensure the club’s long-term sustainability and ability to support its programs and members.
Player Development and Coaching Structure
The Huntley Raiders Lacrosse Club places a strong emphasis on player development across all age groups. How does the club structure its coaching and development programs?
At the core of the club’s player development strategy are the Program Co-Directors for boys and girls lacrosse. These positions are typically held by the Huntley High School Varsity Head Coach or a board-approved appointee, ensuring a high level of expertise and continuity between the club and high school programs.
Key aspects of the club’s player development structure include:
- Coaching staff selection: Program Co-Directors are responsible for selecting coaching staff, subject to Board approval. This process ensures that qualified and dedicated coaches are chosen to lead teams at various levels.
- Compliance with guidelines: Teams are managed in accordance with HRLC and current athletic conference governing body guidelines. This adherence to established standards helps maintain a consistent and fair playing environment for all participants.
- Age-appropriate development: With separate directors for boys’ and girls’ programs, the club can tailor its development approach to the specific needs of each group, taking into account factors such as age, skill level, and gender-specific rules or strategies.
- Pathway to high school lacrosse: The involvement of high school coaches in the club’s leadership helps create a seamless transition for players moving from youth programs to high school competition.
This structured approach to player development aims to provide a comprehensive and progressive lacrosse experience for all club members, from beginners to advanced players.
Community Engagement and Marketing Initiatives
How does the Huntley Raiders Lacrosse Club promote itself and engage with the local community? The club has established a dedicated Marketing & Social Committee Head position to spearhead these efforts. This role encompasses a wide range of responsibilities aimed at raising the club’s profile and fostering community support:
Community Awareness Campaigns
The club actively promotes itself through various channels:
- Participation in community parades
- Utilizing school district electronic bulletin boards
- Organizing “Give Lacrosse A Try” clinics
- Encouraging enrollment in fall, winter, and spring programming
Fundraising Initiatives
To support club operations and keep participation costs manageable, the HRLC engages in various fundraising activities:
- Dine & Share events with local restaurants
- Club mandatory fundraiser (e.g., World’s Finest Chocolates)
- Special events and other creative fundraising ideas
Sponsorship Outreach
The Marketing & Social Committee Head is responsible for connecting with local and national businesses for sponsorships. These partnerships can provide valuable financial support and resources to the club while offering businesses exposure to the local sports community.
Social Media Presence
Recognizing the importance of digital engagement, the club maintains active profiles on popular social media platforms:
- Facebook: Used for sharing club news, event announcements, and engaging with the broader lacrosse community
- Instagram: Ideal for sharing visual content such as game photos, player highlights, and behind-the-scenes glimpses of club activities
By leveraging these various marketing and community engagement strategies, the Huntley Raiders Lacrosse Club aims to build a strong, supportive community around the sport of lacrosse in the Huntley area.
Disciplinary Procedures and Player Conduct
How does the Huntley Raiders Lacrosse Club handle disciplinary issues and maintain high standards of player conduct? The club has established a structured approach to addressing disciplinary matters:
Disciplinary Committee
The Vice President chairs the Disciplinary Committee, which is responsible for addressing lacrosse-related disciplinary issues. This committee likely consists of board members and possibly other experienced club members who can provide fair and impartial judgments on disciplinary matters.
Special Board Meetings
In instances where disciplinary measures appear appropriate or are recommended, the President has the authority to convene a special meeting of the Board of Directors. This allows for timely and thorough discussion of serious disciplinary issues.
Player and Coach Ejections
The Vice President is responsible for receiving and recording all player and coach/member ejections. This record-keeping helps the club track patterns of behavior and ensure appropriate follow-up actions are taken.
Presidential Authority
The club President is authorized to arbitrate all matters, which likely includes the ability to make final decisions on disciplinary issues if necessary.
This multi-layered approach to discipline helps ensure that all incidents are handled fairly and consistently, maintaining a positive and respectful environment for all club members.
Our Board
Board of Directors
Huntley Raiders Lacrosse Club holds monthly board meetings. Active members in good standing of the club are welcome to attend board meetings. Please contact the board Secretary to confirm the month’s meeting time and location.
Dan Pupich
President
President – Position Responsibilities
President
- Calls to order business meetings of the Board of Directors and the General Meeting of the General Committee.
- Serves as official member of all committees.
- In instances where disciplinary measures appear appropriate or are recommended, the President will convene a special meeting of the Board of Directors.
- Shall be authorized to arbitrate all matters.
- In the case of a tie, the President shall cast the deciding vote.
- The President, and/or Treasurer shall have power to sign all checks and bank withdrawals.
- Any expense must be approved by the Board.
- The President, or designate from current BOD, is required to attend all scheduled HRLC meetings.
Sherri Baumley
Treasurer
Treasurer – Position Responsibilites
Treasurer
- Receives commitment checks from players.
- Collects and disburses funds as operational necessity dictates.
- Manages bank accounts as necessary.
- Keeps records of receipts and expenditures of the HRLC.
- Renders statement of financial condition on a monthly basis.
- Creates annual budget to be approved by the Board of Directors.
- Assists the President in his duties.
- Maintains a key to the P.O. box, and distributes mail accordingly.
Open Position
Field and Equipment Director
Field and Equipment Director – Position Responsibilities
Field and Equipment Director
- Responsible for securing field space for indoor practice, outdoor practice, and games.
- Must ensure game fields are properly marked for all divisions that will be playing
- Responsible for the inventory, storage, and movement of all field, player, and coaching equipment including making recommendations to the Board on any equipment that needs to be replaced.
- Works with the coaches to ensure each team has a field coordinator that will set up and tear down the game field when their team is the home team.
- Ensure fields and practice areas are equipped with all necessary equipment including access to restrooms.
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Ryan Felde
Director Boys Program Development
Todd Hendricks
Vice President
Vice President – Position Responsibilities
Vice-President
- In the absence of the President, the Vice-President shall be acting President.
- Work directly with the Boys and Girls Program Directors and the Board.
- Shall perform other such duties as from time to time may be assigned by the President or the Board of Directors.
- Chairs the Disciplinary Committee as it pertains to lacrosse.
- All equipment needs must be submitted in writing to the Board for budget approval.
- Manages volunteers necessary for duties such as announcers, time keepers, stats keepers, trainers etc.
- Propose budget expenses that directly relate to field or game day equipment.
- Receives and records player and coach/member (see article IV) ejections.
Samantha Merritt
Secretary
Secretary – Position Responsibilities
Secretary
- Notifies the Board of Directors of Board meetings and regular meetings both as determined by the President. Notifies the members of regular meetings via the mail, e-mail or local newspaper.
- Responsible for registration and notification. The secretary the web master for the HRLC home page.
- Coordinates and maintains all HRLC correspondence within and outside the HRLC.
- Shall maintain a copy of the Bylaws for any member requesting said Bylaws.
- Coordinates and records all background checks.
Kristi Gregorio
Marketing & Social Committee Head
Marketing & Social Committee Head – Position Responsibilities
Marketing & Social Committee Head
- Community awareness – promote Huntley Raiders Lacrosse Club in various ways including but not limited to community parades, school district electronic bulletin boards, Give Lacrosse A Try clinics; encourage enrollment in fall, winter and spring programming.
- Fundraising to include Dine & Share events with local restaurants, club mandatory fundraiser (World’s Finest Chocolates), special events, etc.
- Sponsors – connect with local and national businesses for sponsorships
- Social Media (Facebook & Instagram)
Open Position
Director Girls Program Development
Program Director – Position Responsibilities
Program Co-Directors – Boys and Girls
- The Program Co-Directors will also be the Huntley High School Varsity Head Coach or appointed and approved by the Board.
- Responsible for selecting coaching staff with approval by the Board.
- Manages and coaches teams within the group in compliance with HRLC and current athletic conference governing body guidelines and develops players and coaches.
- Responsible for the conduct and sportsmanship of his/her coaches, players and players’ parents and fans during scheduled games.
- Must notify the board of any disciplinary problems or injuries that involve the members (see article IV) of the HRLC.
- Responsible for communications with Secretary for dissemination of information to the parents as it pertains to schedules, notices, newsletters, etc.
For Parents
PARENT INVOLVEMENT
Parents can play many roles in sports: current or former athlete, coach, fan, motivator, role model or critic. A few studies have shown that family members may influence an athlete’s involvement and achievement in sport more than coaches.
Parents also are the first and most critical agents for socializing sports.
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PARENTS AND ATHLETES
Parents and athletes need to manage their SportsEngine accounts to ensure they get the most out of their Huntley Raiders Lacrosse Club experience during each sporting season. With their accounts properly configured, athletes and their families will receive communications according to their preferences and be able to complete registrations more efficiently. SportsEngine has created a Team Management Guide for Parents and Athletes that will help our members with frequently asked questions about our website and mobile app.
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Here is your quick start guide to creating an account and using the SportsEngine platform as an athlete or parent.
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STAY CONNECTED TO YOUR TEAM
Keep connected to your team(s). Get schedules and team updates for every athlete in the house, plus a way to message other members on your team and a way to give coaches a heads up about practice.
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ESSENTIAL PARENT HOW-TO’S
Adding an additional guardian
In many instances, more than one parent or guardian needs to be in the loop with a child’s sports life. Using the mobile app, you can add additional guardians to an account. Guardians can 1) View games and events 2) RSVP to games and events 3) Send and receive messages to coaches and team members 4) participate in team chat
Adding a Mobile Phone
Once you’ve created your account, add your mobile phone so you can receive text messages from your team manager or coach.
Enabling Text Messaging
Now that you have your mobile phone on your account, make sure you enable text messaging and any other notifications.
Following a Team on the SportsEngine Mobile App
Are you a family friend, grandparent or fan that wants to follow a specific team on the SportsEngine platform? Here is a quick guide to follow teams on the mobile app.
Forwarding Athlete Messages
Do you need a second parent, other family member or nanny to get messages about schedule changes or game times? Add a second email address to forward all communications.
Sending a Message
Do you need to send a question to your team manager or another parent about a ride? Follow these instructions on how to send messages using the mobile app.
RSVP to Game or Event
Coaches and team managers need to know if you are going to able to attend a game or practice. You can easily RSVP using the mobile application.
Team Management Guide for Parents & Athletes
Is your team using SportsEngine Team Management to manage RSVPs, schedules, and communication? This article will provide you with everything you need to know for a successful season!
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