Who are the key members of the Huntley Raiders Lacrosse Club Board. What are the main responsibilities of each board position. How does the HRLC manage its operations and development programs. What are the core values and objectives of the Huntley Raiders Lacrosse Club.
HRLC Board Structure and Governance
The Huntley Raiders Lacrosse Club (HRLC) is governed by a dedicated Board of Directors who oversee various aspects of the organization’s operations. The board holds monthly meetings, which are open to active members in good standing. This structure ensures transparency and allows for member involvement in the club’s decision-making processes.
The HRLC Board comprises several key positions, each with specific responsibilities crucial to the smooth functioning of the club. These positions include:
- President
- Vice President
- Treasurer
- Secretary
- Field and Equipment Director
- Director of Boys Program Development
- Director of Girls Program Development
- Marketing & Social Committee Head
Each role is designed to address different aspects of the club’s operations, from financial management to program development and community outreach.
Presidential Leadership and Responsibilities
The President of the HRLC plays a pivotal role in the organization’s leadership. Their responsibilities include:
- Calling to order business meetings of the Board of Directors and General Committee
- Serving as an official member of all committees
- Convening special meetings for disciplinary matters
- Arbitrating all matters and casting the deciding vote in case of ties
- Signing checks and bank withdrawals (along with the Treasurer)
- Attending all scheduled HRLC meetings or designating a current BOD member to attend
The President’s role is crucial in maintaining the club’s direction and ensuring smooth operations across all aspects of the organization.
Financial Management and Treasurer’s Duties
Financial stability is essential for any sports club, and the HRLC Treasurer plays a vital role in this area. The Treasurer’s responsibilities include:
- Receiving commitment checks from players
- Collecting and disbursing funds as needed
- Managing bank accounts
- Keeping records of receipts and expenditures
- Providing monthly financial statements
- Creating an annual budget for Board approval
- Assisting the President in various duties
These tasks ensure the club’s financial health and transparency, allowing for proper allocation of resources and long-term sustainability.
Field Operations and Equipment Management
The Field and Equipment Director is responsible for crucial logistical aspects of the club’s operations. Their duties include:
- Securing field space for indoor and outdoor practices and games
- Ensuring proper field markings for all divisions
- Managing inventory, storage, and movement of all equipment
- Coordinating with coaches for field setup and teardown
- Ensuring access to necessary facilities, including restrooms
This role is essential for providing players and coaches with the resources they need for successful practices and games.
Program Development and Coaching Oversight
The HRLC has separate directors for boys’ and girls’ program development. These positions are typically held by the respective Huntley High School Varsity Head Coaches or board-appointed individuals. Their responsibilities include:
- Selecting coaching staff (with Board approval)
- Managing teams within their program
- Ensuring compliance with HRLC and current athletic conference guidelines
These roles are crucial for maintaining the quality and consistency of the lacrosse programs offered by the club.
Administrative Support and Communication
The Secretary of the HRLC plays a vital role in maintaining smooth communication and administrative functions. Their duties include:
- Notifying Board members and general members of meetings
- Managing registration and notifications
- Acting as webmaster for the HRLC homepage
- Coordinating all HRLC correspondence
- Maintaining and providing copies of the Bylaws
- Coordinating and recording background checks
These responsibilities ensure that all members are well-informed and that the club’s operations run smoothly.
Marketing and Community Engagement
The Marketing & Social Committee Head is responsible for promoting the HRLC and engaging with the community. Their duties include:
- Promoting the club through various community events and channels
- Organizing fundraising events and activities
- Connecting with local and national businesses for sponsorships
- Managing social media presence on platforms like Facebook and Instagram
This role is crucial for raising awareness about the club, attracting new members, and securing financial support through sponsorships and fundraising efforts.
Importance of Volunteer Involvement
The success of the Huntley Raiders Lacrosse Club relies heavily on volunteer involvement. From board members to coaches and field coordinators, volunteers play a crucial role in the day-to-day operations of the club. The Vice President, for instance, is responsible for managing volunteers for various duties such as announcing, timekeeping, and stats keeping.
Do volunteers receive any training or support from the club? While not explicitly stated in the provided information, it’s likely that the HRLC provides some form of orientation or guidance to its volunteers to ensure they can effectively carry out their duties.
Disciplinary Procedures and Conflict Resolution
The HRLC has established procedures for handling disciplinary issues and conflicts within the organization. The President has the authority to convene special meetings of the Board of Directors when disciplinary measures are deemed necessary. Additionally, the Vice President chairs the Disciplinary Committee as it pertains to lacrosse-related issues.
How does the club ensure fair and consistent application of disciplinary measures? While specific details aren’t provided, it’s likely that the HRLC has established guidelines and protocols for addressing various types of infractions or conflicts, ensuring that all members are treated fairly and consistently.
Financial Oversight and Budgeting
Financial management is a critical aspect of the HRLC’s operations. The Treasurer, in collaboration with the President and the Board, oversees the club’s finances. Key financial practices include:
- Monthly financial statements
- Annual budget creation and approval
- Board approval for expenses
- Dual-signature requirement for checks and bank withdrawals
These measures ensure financial transparency and responsible management of the club’s resources.
Program Development and Coaching Philosophy
The HRLC places a strong emphasis on program development, with separate directors for boys’ and girls’ programs. This structure allows for focused attention on the unique needs and challenges of each program.
What coaching philosophies or principles guide the HRLC’s programs? While not explicitly stated, it’s likely that the club emphasizes skill development, sportsmanship, and character building through its lacrosse programs. The involvement of high school varsity coaches in program direction suggests a commitment to maintaining high standards of coaching and player development.
Community Engagement and Outreach
The HRLC recognizes the importance of community engagement in growing the sport of lacrosse and supporting the club’s mission. The Marketing & Social Committee Head plays a crucial role in these efforts through various initiatives:
- Participation in community parades
- Promotion through school district electronic bulletin boards
- “Give Lacrosse A Try” clinics
- Seasonal programming promotion
These efforts help raise awareness about lacrosse and the HRLC, potentially attracting new players and supporters to the club.
Fundraising and Sponsorship Strategies
To support its operations and programs, the HRLC employs various fundraising and sponsorship strategies. These include:
- Dine & Share events with local restaurants
- Club mandatory fundraiser (e.g., World’s Finest Chocolates)
- Special events
- Local and national business sponsorships
How does the club balance its reliance on fundraising with membership fees and other revenue sources? While specific financial breakdowns aren’t provided, it’s likely that the HRLC strives to maintain a diverse range of funding sources to ensure financial stability and accessibility for its members.
Equipment and Facility Management
Proper equipment and facility management are crucial for the success of any sports club. The HRLC’s Field and Equipment Director is responsible for:
- Inventory management
- Equipment storage and movement
- Field preparation and maintenance
- Coordinating with coaches for game-day setup
These responsibilities ensure that players have access to safe, well-maintained equipment and facilities for practices and games.
Communication and Information Management
Effective communication is essential for keeping members informed and engaged. The HRLC employs various communication channels, including:
- Email notifications
- Club website
- Social media platforms (Facebook and Instagram)
- Local newspaper announcements
The Secretary plays a key role in managing these communication efforts, ensuring that all members have access to important information about club activities, meetings, and events.
Player Development and Competitive Structure
While specific details about the HRLC’s competitive structure aren’t provided, the club likely offers programs for various age groups and skill levels. The presence of separate directors for boys’ and girls’ programs suggests a commitment to developing both male and female lacrosse players.
Does the HRLC participate in local or regional leagues? While not explicitly stated, it’s common for youth lacrosse clubs to participate in competitive leagues or tournaments. The club’s structure and emphasis on program development indicate a focus on preparing players for competitive play.
Safety and Risk Management
The HRLC takes player and member safety seriously, as evidenced by several practices:
- Background checks for coaches and volunteers
- Proper field and equipment management
- Disciplinary procedures for addressing misconduct
These measures help ensure a safe environment for all participants in HRLC activities.
Long-term Planning and Club Growth
While not explicitly outlined in the provided information, the HRLC’s board structure and emphasis on program development suggest a focus on long-term planning and growth. Factors that likely contribute to this include:
- Regular board meetings for strategic discussion
- Annual budgeting process
- Ongoing community engagement and marketing efforts
- Investment in coaching and player development
These elements provide a foundation for the club’s continued growth and success in promoting lacrosse in the Huntley area.
Our Board
Board of Directors
Huntley Raiders Lacrosse Club holds monthly board meetings. Active members in good standing of the club are welcome to attend board meetings. Please contact the board Secretary to confirm the month’s meeting time and location.
Dan Pupich
President
President – Position Responsibilities
President
- Calls to order business meetings of the Board of Directors and the General Meeting of the General Committee.
- Serves as official member of all committees.
- In instances where disciplinary measures appear appropriate or are recommended, the President will convene a special meeting of the Board of Directors.
- Shall be authorized to arbitrate all matters.
- In the case of a tie, the President shall cast the deciding vote.
- The President, and/or Treasurer shall have power to sign all checks and bank withdrawals.
- Any expense must be approved by the Board.
- The President, or designate from current BOD, is required to attend all scheduled HRLC meetings.
Sherri Baumley
Treasurer
Treasurer – Position Responsibilites
Treasurer
- Receives commitment checks from players.
- Collects and disburses funds as operational necessity dictates.
- Manages bank accounts as necessary.
- Keeps records of receipts and expenditures of the HRLC.
- Renders statement of financial condition on a monthly basis.
- Creates annual budget to be approved by the Board of Directors.
- Assists the President in his duties.
- Maintains a key to the P.O. box, and distributes mail accordingly.
Open Position
Field and Equipment Director
Field and Equipment Director – Position Responsibilities
Field and Equipment Director
- Responsible for securing field space for indoor practice, outdoor practice, and games.
- Must ensure game fields are properly marked for all divisions that will be playing
- Responsible for the inventory, storage, and movement of all field, player, and coaching equipment including making recommendations to the Board on any equipment that needs to be replaced.
- Works with the coaches to ensure each team has a field coordinator that will set up and tear down the game field when their team is the home team.
- Ensure fields and practice areas are equipped with all necessary equipment including access to restrooms.
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Ryan Felde
Director Boys Program Development
Todd Hendricks
Vice President
Vice President – Position Responsibilities
Vice-President
- In the absence of the President, the Vice-President shall be acting President.
- Work directly with the Boys and Girls Program Directors and the Board.
- Shall perform other such duties as from time to time may be assigned by the President or the Board of Directors.
- Chairs the Disciplinary Committee as it pertains to lacrosse.
- All equipment needs must be submitted in writing to the Board for budget approval.
- Manages volunteers necessary for duties such as announcers, time keepers, stats keepers, trainers etc.
- Propose budget expenses that directly relate to field or game day equipment.
- Receives and records player and coach/member (see article IV) ejections.
Samantha Merritt
Secretary
Secretary – Position Responsibilities
Secretary
- Notifies the Board of Directors of Board meetings and regular meetings both as determined by the President. Notifies the members of regular meetings via the mail, e-mail or local newspaper.
- Responsible for registration and notification. The secretary the web master for the HRLC home page.
- Coordinates and maintains all HRLC correspondence within and outside the HRLC.
- Shall maintain a copy of the Bylaws for any member requesting said Bylaws.
- Coordinates and records all background checks.
Kristi Gregorio
Marketing & Social Committee Head
Marketing & Social Committee Head – Position Responsibilities
Marketing & Social Committee Head
- Community awareness – promote Huntley Raiders Lacrosse Club in various ways including but not limited to community parades, school district electronic bulletin boards, Give Lacrosse A Try clinics; encourage enrollment in fall, winter and spring programming.
- Fundraising to include Dine & Share events with local restaurants, club mandatory fundraiser (World’s Finest Chocolates), special events, etc.
- Sponsors – connect with local and national businesses for sponsorships
- Social Media (Facebook & Instagram)
Open Position
Director Girls Program Development
Program Director – Position Responsibilities
Program Co-Directors – Boys and Girls
- The Program Co-Directors will also be the Huntley High School Varsity Head Coach or appointed and approved by the Board.
- Responsible for selecting coaching staff with approval by the Board.
- Manages and coaches teams within the group in compliance with HRLC and current athletic conference governing body guidelines and develops players and coaches.
- Responsible for the conduct and sportsmanship of his/her coaches, players and players’ parents and fans during scheduled games.
- Must notify the board of any disciplinary problems or injuries that involve the members (see article IV) of the HRLC.
- Responsible for communications with Secretary for dissemination of information to the parents as it pertains to schedules, notices, newsletters, etc.
For Parents
PARENT INVOLVEMENT
Parents can play many roles in sports: current or former athlete, coach, fan, motivator, role model or critic. A few studies have shown that family members may influence an athlete’s involvement and achievement in sport more than coaches.
Parents also are the first and most critical agents for socializing sports.
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PARENTS AND ATHLETES
Parents and athletes need to manage their SportsEngine accounts to ensure they get the most out of their Huntley Raiders Lacrosse Club experience during each sporting season. With their accounts properly configured, athletes and their families will receive communications according to their preferences and be able to complete registrations more efficiently. SportsEngine has created a Team Management Guide for Parents and Athletes that will help our members with frequently asked questions about our website and mobile app.
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Here is your quick start guide to creating an account and using the SportsEngine platform as an athlete or parent.
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STAY CONNECTED TO YOUR TEAM
Keep connected to your team(s). Get schedules and team updates for every athlete in the house, plus a way to message other members on your team and a way to give coaches a heads up about practice.
Enjoy unlimited access to scores & stats, photo/video sharing, and more.
ESSENTIAL PARENT HOW-TO’S
Adding an additional guardian
In many instances, more than one parent or guardian needs to be in the loop with a child’s sports life. Using the mobile app, you can add additional guardians to an account. Guardians can 1) View games and events 2) RSVP to games and events 3) Send and receive messages to coaches and team members 4) participate in team chat
Adding a Mobile Phone
Once you’ve created your account, add your mobile phone so you can receive text messages from your team manager or coach.
Enabling Text Messaging
Now that you have your mobile phone on your account, make sure you enable text messaging and any other notifications.
Following a Team on the SportsEngine Mobile App
Are you a family friend, grandparent or fan that wants to follow a specific team on the SportsEngine platform? Here is a quick guide to follow teams on the mobile app.
Forwarding Athlete Messages
Do you need a second parent, other family member or nanny to get messages about schedule changes or game times? Add a second email address to forward all communications.
Sending a Message
Do you need to send a question to your team manager or another parent about a ride? Follow these instructions on how to send messages using the mobile app.
RSVP to Game or Event
Coaches and team managers need to know if you are going to able to attend a game or practice. You can easily RSVP using the mobile application.
Team Management Guide for Parents & Athletes
Is your team using SportsEngine Team Management to manage RSVPs, schedules, and communication? This article will provide you with everything you need to know for a successful season!
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