How does Auburn University’s housing room selection process work. What happens if you end up on the standby list. When can students move into their assigned dorms.
Understanding Auburn University’s Housing Application Process
Auburn University’s housing application process is a crucial step for incoming students looking to secure on-campus accommodation. The process involves several key stages, from submitting an initial application to selecting a specific room. Let’s delve into the details of this process to help students navigate it successfully.
When does the housing application process begin?
The housing application process typically begins several months before the start of the academic year. For the 2023-2024 academic year, students were able to access the housing student portal using their Auburn credentials to select their bed space. It’s important to note that access to the portal is granted via a timeslot, which is communicated to students via their Auburn email account.
How do students select their rooms?
Once students receive their timeslot, they can log into the housing student portal and click on “Fall 2023 – Spring 2024 Housing Application.” From there, they choose the appropriate term to relaunch their new applicant application. It’s crucial to note that students must be confirmed before they start room selection if they wish to be assigned with a roommate. Once room selection begins, students cannot assign or pull-in a roommate.
The Importance of Timely Room Selection
Selecting a room in a timely manner is crucial for securing preferred housing options. Auburn University provides a specific window for room selection, which, for the 2023-2024 academic year, closed on April 21. Students who fail to select a room by the time the portal closes risk being manually assigned as space becomes available.
What happens if a student doesn’t select a room?
If a student doesn’t select a room before the portal closes, they will be manually assigned to available spaces. This could result in less desirable housing options. Therefore, it’s crucial for students who find alternative housing to cancel their housing application to avoid being manually assigned.
How does the confirmation process work?
After selecting a room, students must confirm their selection by paying a $200 non-refundable confirmation prepayment. This payment serves as credit towards the fall rental rate for students who attend Auburn University and reside in on-campus housing. The deadline for this payment and/or cancellation of housing is typically May 1.
Navigating the Standby List
For students who were unable to select a room during the initial room selection process, Auburn University implements a standby list system. This system provides an opportunity for these students to secure on-campus housing as spaces become available.
How does the standby list work?
As students cancel their housing assignments, University Housing assigns students from the standby list to these spaces. Room assignments are made based on the order in which a student’s housing application was submitted. This means that students who submitted their applications earlier have a better chance of being assigned off the standby list.
When do spaces typically become available for standby students?
Spaces can become available in several ways:
- When students who participated in room selection cancel their application and room assignment by the May 1 deadline.
- When students decide to live off-campus or attend another university.
- When students with room assignments fail to pay their Assignment Confirmation Prepayment by the May 1 deadline, resulting in their housing assignment being dropped.
Communication and Deadlines for Standby Students
Effective communication is crucial for students on the standby list. Auburn University Housing employs specific methods to keep these students informed about their housing status.
How are students notified of assignment from the standby list?
Students on the standby list are encouraged to check their Auburn email daily. This is the primary method of communication used by the university to notify students if they are assigned off the standby list. When assigned, students will receive an email with details about their new housing assignment.
What are the cancellation deadlines for standby assignments?
Students assigned off the standby list typically have a short turnaround time to cancel their assignment if they wish to do so. This cancellation deadline will be clearly listed in the assignment email. For manual assignments, the turnaround time is usually very short, often around 3 business days, as the university tries to process the standby list as quickly as possible.
Move-In Dates and Special Considerations
Move-in dates can vary depending on the specific building assigned. Some buildings may have later move-in dates due to renovation projects or other reasons.
Are there different move-in dates for different buildings?
Yes, move-in dates can vary. For example, in the 2023-2024 academic year:
- Holloway Hall (Village) had a regular move-in starting on August 7
- Talon Hall (Village) had an early move-in starting on August 3 (floors 1 and 2 only), with regular move-in available later
It’s important to note that these dates are subject to change based on construction schedules and project completion dates.
Roommate Selection and Room Changes
The roommate selection process is an important aspect of the housing application process at Auburn University. Understanding how this works can help students make informed decisions about their living arrangements.
How does roommate selection work?
Auburn University recommends that students match with a roommate before their room selection timeslot. To learn more about forming roommate groups, students can visit the university’s roommate selection page. It’s important to note that once room selection begins, students cannot assign or pull-in a roommate.
Can students change rooms after selection?
Yes, students can change rooms until the room selection portal closes. For the 2023-2024 academic year, this date was April 21. This allows students some flexibility if they’re not satisfied with their initial selection or if they want to coordinate with friends who selected rooms at different times.
Financial Considerations and Cancellation Policies
Understanding the financial aspects of on-campus housing is crucial for students and their families. Auburn University has specific policies regarding payments and cancellations that students should be aware of.
What is the Assignment Confirmation Prepayment?
The Assignment Confirmation Prepayment is a $200 non-refundable fee that students must pay to confirm their room selection. This payment serves as credit towards the fall rental rate for students who attend Auburn University and reside in on-campus housing.
What are the cancellation policies?
Students have until May 1 to cancel their housing application and room assignment without additional penalties beyond the non-refundable application fee. After this date, cancellation policies may vary, and students should consult with the University Housing office for specific details.
Resources and Support for Housing Applicants
Auburn University provides various resources to support students through the housing application process. Understanding what’s available can help students navigate the process more effectively.
Where can students find additional information about the room selection process?
Auburn University provides visual aids to help students understand the room selection process. These include:
- Room Selection Process Screenshots
- Room Selection Process Video
These resources can be invaluable in helping students navigate the online portal and understand what to expect during the selection process.
Who should students contact with questions about housing?
For any questions or concerns about housing, students can contact the University Housing office at (334)844-4580 or email [email protected]. The office staff are equipped to handle a wide range of inquiries and can provide personalized assistance to students navigating the housing application process.
Securing on-campus housing at Auburn University requires careful attention to deadlines, understanding of the selection process, and awareness of various policies. By familiarizing themselves with the information provided and utilizing available resources, students can navigate the process more confidently and increase their chances of securing their preferred housing options. Remember, timely action and clear communication are key to a successful housing application experience at Auburn University.
Room Selection – University Housing
- Apply
- Room Selection
Quick Menu
Room Selection
Incoming residents will be able to log onto the housing student portal via their Auburn credentials to select their bed space for the upcoming academic year. Access to the housing student portal will be granted via a timeslot. Your timeslot to select your space for the 2023-24 academic year will be sent to your Auburn email account. Once in the portal, click on “Fall 2023 – Spring 2024 Housing Application” and choose the appropriate term to relaunch your new applicant application.
To be assigned with a roommate(s) you must be confirmed before you start room selection. Once you start room selection, you are unable to assign or pull-in a roommate. We recommend matching with a roommate before your room selection timeslot. Please visit our roommate selection page to learn more about how to form roommate groups.
Once your timeslot opens, you will have access to the room selection portal until it closes on April 21. In order to reserve your space, you will need to click “Save and Continue.” You will need to confirm your room selection by paying a $200 non-refundable confirmation prepayment. This payment serves as credit for your fall rental rate if you attend Auburn University and reside in on-campus housing. The deadline to pay this fee and/or cancel your housing is May 1. If you fail to select a room by the time the portal closes, you will be manually assigned as space is available. Therefore, if you do not select a space and you find other housing, it is important that you cancel your housing application so you are not manually assigned housing as we work through the standby list.
Additionally, for roommate pairings, any roommate will be eligible to make an assignment for the group. In order to assign all residents, you must add all rooms to your cart and select all bed spaces.
Once you have selected a bed space, you can change rooms until the room selection portal closes on April 21.
Important Information about Room Selection and Move-In
When selecting your space, it is important to be aware that some buildings may have later move-in dates than others due to renovation projects or other reasons (i.e. summer residence hall). Please see below for the earliest move-in date available for the following locations.
Holloway Hall (Village) – regular move-in starting on August 7
Talon Hall (Village) – early move-in starting on August 3 (floors 1 and 2 only), available for regular move-in
Please note that these dates are subject to change based off construction schedules and project completion dates.
If you have any further questions, please contact our office at (334)844-4580 or email us at [email protected].
Room Selection Process Screenshots
Room Selection Process Video
youtube.com/embed/GE9-aig9L58?feature=oembed” frameborder=”0″ allow=”accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture” allowfullscreen=””>
Last modified: March 20, 2023
Standby – University Housing
Quick Menu
Standby Information
Standby Update: Students that were not able to select a room during room selection are now considered on standby. As students cancel their housing, University Housing will assign students off standby to those spaces. Room assignments are made based off the order in which a student’s housing application was submitted.
How do spaces become available for students on standby?
Students that participated in room selection and have a room assignment have until May 1 to cancel their application and room assignment. Some students may decide to go off campus or go to another university all together. These cancellations create vacancies for students to be assigned off the standby.
Additionally, any student that has a room assignment and does not pay their Assignment Confirmation Prepayment by the May 1 deadline will be dropped from their housing assignment. This is another opportunity to create vacancies for students on standby.
How do we know if we are assigned off standby?
We encourage students on standby to check their Auburn email daily, if possible. In addition to this being our main method of communication, this is also the way we will notify students if we are able to assign them off standby. Students that are assigned off standby will have a short turnaround time to cancel their assignment if they wish to cancel. This cancellation deadline will be listed in the assignment email.
Will I have a cancellation deadline if I receive a housing assignment during manual assignments?
Yes. However, the turnaround time is VERY short because we are trying to get through the standby list as fast as possible. Usually, students will have 3 business days to cancel their application and assignment once we manually assign them to a bed.
This cancellation deadline will be located in the assignment email sent to student’s Auburn email account.
Do I have to pay the Assignment Confirmation Prepayment if I am manually assigned?
No. Students that are manually assigned do not have to pay the assignment confirmation prepayment.
What are my chances of getting on-campus housing?
It is hard for us to estimate if/when a student will receive on-campus housing. Historically, we have been able to work through our standby list as students continue to cancel throughout the summer. Our recommendation is to stay on standby as long as you feel comfortable. We are happy to provide updates periodically if you would like to give us a call or email us to check on your status.
I no longer want to be on standby, what should I do?
Students looking for off-campus housing can visit offcampushousing.auburn.edu to view off-campus housing options. Students can filter communities by price, location to campus, and more.
